Bharat Preschool Excellence Awards ("BPEA", "we", "our", or "us") is an initiative operated by Bharat Shishu Vidya Initiatives Pvt Ltd.
We respect the privacy of schools, educators, applicants, nominees, delegates, sponsors, partners, jury members, website visitors, and other individuals who interact with us.
This Privacy Policy explains how we collect, use, store, process, and protect personal information when you visit bharatpreschoolexcellenceawards.com, submit a nomination or registration, make a payment, enquire about sponsorship or partnership opportunities, or otherwise communicate with BPEA.
By using this website or submitting information to us, you acknowledge that you have read and understood this Privacy Policy.
1. Information We May Collect
Depending on how you interact with BPEA, we may collect the following information:
A. Personal Information
This may include:
- Name
- Designation or job title
- School or organisation name
- Email address
- Mobile or telephone number
- Postal or business address
- City, state, and country
- Information provided while submitting a nomination, application, delegate registration, sponsorship enquiry, jury-related enquiry, or contact form
- Any other information voluntarily provided by you
B. School and Organisation Information
For award nominations and evaluation, we may collect information relating to a preschool or educational institution, including:
- School name and location
- Year of establishment
- Management or ownership information
- Number of students or centres, where applicable
- Curriculum, educational practices, facilities, initiatives, programmes, achievements, policies, and other information relevant to the selected award category
- Photographs, documents, certifications, supporting evidence, links, testimonials, presentations, or other material submitted as part of the nomination
- Details of authorised representatives of the school
C. Payment and Transaction Information
When you make a payment on our website, payment processing may be facilitated through third-party payment service providers such as Razorpay.
We may receive transaction-related information such as:
- Payment status
- Transaction or payment reference number
- Amount paid
- Date and time of transaction
- Payment method category
- Billing information where applicable
BPEA does not directly collect or store complete credit card numbers, debit card numbers, CVV details, UPI PINs, internet banking passwords, or other sensitive payment authentication credentials.
Payment information is processed by the applicable payment gateway in accordance with its own security standards, privacy practices, and applicable laws.
2. How We Use Your Information
Information collected by BPEA may be used for purposes including:
- Processing award nominations and applications
- Verifying information submitted by applicants
- Evaluating nominations against applicable award criteria
- Communicating with schools and nominees regarding their applications
- Processing delegate registrations
- Managing participation in BPEA events
- Responding to sponsorship and partnership enquiries
- Managing jury-related communication and coordination
- Processing and reconciling payments
- Issuing invoices, acknowledgements, or receipts
- Providing event-related information and operational updates
- Communicating results, selections, invitations, or other BPEA-related information
- Providing customer or applicant support
- Preventing fraud, misuse, or unauthorised activity
- Improving our website, processes, events, and services
- Maintaining organisational and financial records
- Meeting legal, taxation, accounting, regulatory, and compliance requirements
- Sending BPEA-related updates, invitations, or information where legally permitted or where you have consented to receive them
We will endeavour to use personal information only for legitimate purposes connected with BPEA and its activities.
3. Award Evaluation and Information Submitted by Applicants
Information submitted as part of a BPEA nomination may be reviewed by authorised personnel, evaluators, jury members, advisors, or service providers engaged for the purpose of administering or evaluating the awards.
Applicants should ensure that they have the authority to submit any documents, photographs, testimonials, personal information, or other materials included with their nomination.
Submission of information as part of a nomination does not by itself guarantee selection, shortlisting, recognition, or receipt of an award.
4. Publication of Award-Related Information
Where a school, organisation, nominee, finalist, recipient, speaker, delegate, sponsor, partner, or jury member is associated with BPEA, we may publish or display appropriate information relating to their participation, including:
- School or organisation name
- City or location
- Award category
- Award or recognition received
- Representative's name and designation
- Logo
- Photographs or event images
- Publicly relevant information concerning the recognition or participation
Such information may appear on BPEA's website, certificates, trophies, event material, social media, press releases, publications, promotional material, or other award-related communication.
Sensitive personal information will not ordinarily be published for promotional purposes.
5. Photographs, Video and Event Coverage
BPEA events may be photographed, recorded, streamed, or otherwise documented.
Photographs or video footage taken during official BPEA events may be used for: event documentation, website content, social media, press and media communication, future BPEA promotional material, reports and publications.
Where reasonably required, participants may contact BPEA regarding specific privacy concerns relating to such material.
6. Sharing of Information
We do not sell personal information.
Information may be shared only where reasonably necessary with:
- Payment processors such as Razorpay
- Technology and website service providers
- Email, communication, hosting, CRM, or data-management service providers
- Award evaluators, jury members, or authorised advisors
- Event venues and operational service providers
- Professional advisors, auditors, accountants, or legal consultants
- Government, regulatory, judicial, law-enforcement, or taxation authorities where required by applicable law
- Other service providers engaged specifically to support BPEA activities
Such parties may process information only to the extent necessary to provide the relevant services or comply with legal obligations.
7. Razorpay and Payment Processing
Payments made through the BPEA website may be processed using Razorpay or another authorised payment service provider.
Payment transactions are subject to the terms, privacy policies, security practices, and conditions of the respective payment processor.
BPEA does not store payment instrument credentials such as complete card information, CVV numbers, banking passwords, or UPI PINs.
Users are encouraged to review the privacy policy and terms of the applicable payment processor before completing a transaction.
8. Cookies and Website Usage Information
Our website may use cookies or similar technologies to: enable essential website functionality, understand how visitors use the website, improve performance and user experience, maintain security, measure website traffic and engagement, support forms, registrations, or payment processes.
Depending on our website configuration, third-party services such as analytics, hosting, advertising, or payment providers may also place cookies or collect technical information.
Users may control cookies through their browser settings, although disabling certain cookies may affect website functionality.
9. Data Security
We take reasonable administrative, organisational, and technical measures to protect information against unauthorised access, loss, misuse, alteration, disclosure, and destruction.
However, no website, electronic communication, or digital storage method can be guaranteed to be completely secure.
10. Data Retention
We may retain information for as long as reasonably necessary to: process and evaluate nominations, administer awards and events, maintain historical records of recognitions, address queries or disputes, fulfil taxation, accounting, audit, legal, or regulatory requirements, and protect legitimate organisational interests.
Information that is no longer reasonably required may be deleted, anonymised, or securely archived in accordance with applicable requirements.
11. Children's Privacy
BPEA is primarily an institutional recognition platform for preschools and educational organisations.
Our nomination, registration, sponsorship, and payment services are intended to be used by adults who are authorised representatives of schools, organisations, sponsors, partners, or other participating entities.
Where photographs, educational initiatives, testimonials, or other materials relating to children are submitted by a school or organisation, the submitting institution is responsible for ensuring that it has obtained any permissions or consents required under applicable law before providing such material to BPEA.
We do not knowingly seek to collect payment or registration information directly from young children.
12. Third-Party Websites and Services
Our website may contain links to third-party websites or services.
BPEA is not responsible for the privacy practices, security, content, or policies of external websites. Users should review the relevant privacy policies before providing personal information to third-party services.
13. Your Choices and Rights
Subject to applicable law, an individual may contact us to request:
- Access to personal information provided to BPEA
- Correction of inaccurate or incomplete information
- Updating of contact details
- Withdrawal from non-essential marketing communication
- Deletion or restriction of certain information, where legally permissible
- Information concerning the manner in which their data is being used
Certain information may need to be retained where required for legal, financial, contractual, award-integrity, fraud-prevention, or regulatory purposes.
14. Communications
Applicants, nominees, delegates, sponsors, partners, jury members, and other individuals who interact with BPEA may receive transactional or operational communications concerning: nomination submissions, payments, evaluation, event participation, delegate registration, sponsorship, jury coordination, results, certificates or recognitions, and important programme updates.
These operational communications may be necessary for providing the requested service and are different from optional promotional communications.
15. Changes to This Privacy Policy
BPEA may revise this Privacy Policy from time to time to reflect changes in our processes, technology, legal requirements, or services.
The latest version will be published on this website along with the date of the most recent update.
Continued use of the website after an updated Privacy Policy is published will be subject to the revised policy.
16. Legal Entity and Contact Information
Bharat Preschool Excellence Awards (BPEA) is operated by:
Bharat Shishu Vidya Initiatives Pvt Ltd
10th Floor, RMZ Latitude Commercial Building
Bellary Road, Hebbal
Bengaluru, Karnataka – 560024
India
Website: bharatpreschoolexcellenceawards.com
Email: [email protected]
Phone / WhatsApp: +91 90355 67483
For sponsorship, partnership, or jury-related enquiries: [email protected]
For questions, concerns, corrections, grievances, or requests relating to this Privacy Policy or the handling of personal information, please contact us at [email protected].
